AI procurement and purchasing agent

Brennor by Agentiqal

Quotes compared and orders tracked. More time for negotiation.

The AI procurement and purchasing agent turns requirements into a complete request, compares supplier quotes and prepares orders for approval. It tracks confirmations, deliveries and differences between documents. The team sees what needs a decision and can give more time to negotiation and supplier relationships.

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Video examples

38 seconds

The right quote for your deadline

Read transcript

0:00You need 100 boxes within five days. Two suppliers have sent their quotes.
0:06Brennor compares total costs, including transport: RON 5,080 from supplier A and RON 5,050 from B, excluding VAT.
0:16A offers delivery in three days, B in eight. The cheaper option misses your deadline.
0:23You choose A. Brennor prepares the order with the products, destination and quoted terms.
0:29The order and reason for your choice are ready for approval. It can be sent to the supplier after the procurement manager confirms.

All data and documents are fictional.

37 seconds

The right replenishment quantity

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0:00You have a confirmed requirement for 100 units. How many more do you need to order?
0:06Brennor checks stock: 30 units are available after existing reservations.
0:11Another 20 are confirmed to arrive before the required date. That leaves 50 to order.
0:18If that delivery becomes uncertain, you exclude it from the calculation. Brennor updates the proposed quantity to 70.
0:27You can see the requirement, available stock and incoming deliveries used in the calculation. The request is ready for review before ordering.

All data and documents are fictional.

37 seconds

The invoice checked against the goods received

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0:00The invoice is for 100 boxes, but the recorded receipt shows 80.
0:05Brennor compares the invoice, purchase order and receipt. It highlights the 20-box difference and requests a check.
0:13The warehouse confirms another receipt of 20 boxes. The document is added to the case.
0:20Brennor updates the comparison: 100 ordered, 100 received, 100 invoiced. The quantities now match.
0:28The documents are ready for financial review. The team decides the next steps with the complete information in view.

All data and documents are fictional.

Music: Inspired — Kevin MacLeod · Creative Commons Attribution 3.0

Choose your situation. See the result.

Explore the request, the prepared information and the effect of your choices.

Complete requirements → comparable quotes → supplier selection → approved order → verified receipt. Negotiated terms, delays and the invoice open as branches of the same purchase.

Turn requirements into a complete requestView exampleClose

The starting conversation

Requester: “We need supplies for the three sites.”

Agent: “I grouped products by site and identified two missing details: folder packaging and the required date at West Branch. Are we confirming individual units or boxes?”

The result of your choice

Folder packaging

Information: Required: 100 folders
Information: Order: 100 units
Pending: Three sites · West Branch date to confirm

Illustrative example · Fictional data

Visible result: a request with products, units, quantities, destinations and dates. Choosing packaging updates the order quantity. Benefit: suppliers receive a clearer request and the team spends less time correcting quotes that cannot be compared.

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Repeat a purchase using current termsView exampleClose

The starting conversation

Buyer: “Repeat last month’s order with another 20 boxes.”

Agent: “I started from the quantity received. The price is current and the lead time needs reconfirmation. I separated cancelled line items from the old order.”

The result of your choice

New order quantity

Information: Basis: 80 received boxes + 20
Information: Current price: 50 lei / box · Total: 5,000 lei
Pending: Cancelled items excluded · Deadline to reconfirm

Illustrative example · Fictional data

Visible result: the previous order and new proposal, with differences highlighted. Changing quantity recalculates the total. Benefit: recurring orders take less transcription, without carrying old terms forward unchecked.

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Prepare replenishment requirementsView exampleClose

The starting conversation

Buyer: “How many more units do we need for the confirmed requirement of 100?”

Agent: “There are 30 units available after reservations and 20 confirmed to arrive before the required date. The difference is 50. I prepared the request for review.”

The result of your choice

Include the delivery of 20 units?

Information: Requirement 100 − Available 30 − Incoming 20
Information: Quantity to order: 50 units
Confirmed: Delivery confirmed before the required date

Illustrative example · Fictional data

Visible result: requirements, availability, confirmed incoming stock and the difference. Excluding an uncertain delivery changes the proposed quantity. Benefit: the team sees the calculation basis and can intervene before ordering. An estimated delivery is not treated as confirmed incoming stock.

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Compare quotes beyond the unit priceView exampleClose

The starting conversation

Buyer: “Which quote meets our five-day deadline?”

Agent: “For 100 boxes, supplier A offers 5,000 lei plus 80 lei transport, delivered in three days. Supplier B offers 4,800 lei plus 250 lei transport, delivered in eight days. B costs 30 lei less but misses the requested date.”

The result of your choice

How soon do you need it?

Supplier comparison · 100 boxes · excluding VAT
Term	Supplier A	Supplier B
Goods	5,000 lei	4,800 lei
Transport	80 lei	250 lei
Total cost	5,080 lei	5,050 lei
Delivery	3 days	8 days
Within deadline	Yes	No

A meets the deadline · Additional cost: 30 lei

Comparison details

A: 5,000 + 80 = 5,080 lei · 3 days

B: 4,800 + 250 = 5,050 lei · 8 days

Illustrative example · Fictional data

Visible result: a comparison of 5,080 versus 5,050 lei, excluding VAT, with lead times and terms. Changing the required deadline changes the recommendation. Benefit: the buyer negotiates with cost and trade-offs in view. Values are illustrative; the authorized person chooses the supplier.

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Check a quote against negotiated termsView exampleClose

The starting conversation

Buyer: “Does the quote follow our supplier agreement?”

Agent: “For this category, the agreement specifies the negotiated discount and transport included above the agreed threshold. The current quote charges transport separately. I prepared a clarification question referring to the agreement.”

The result of your choice

Agreement category

Information: Agreement: negotiated discount; transport included above threshold
Needs verification: Quote adds separate transport
Pending: Clarification message prepared with its source

Illustrative example · Fictional data

Visible result: the contractual condition beside the different line item and the prepared message. Choosing the category shows the applicable rule. Benefit: less checking time and a better basis for negotiation. A discrepancy requires clarification; it is not automatically treated as a contractual breach.

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Prepare the order and required approvalView exampleClose

The starting conversation

Buyer: “I choose supplier A. Prepare the order.”

Agent: “I included the quote, products, destinations and deadline. The value exceeds the example threshold, so I also prepared the approval request with the reason for the choice.”

The result of your choice

Example order value

Information: Example approval threshold: 5,000 lei
Pending: Approver: procurement manager
Pending: ERP: order prepared · Not sent

Illustrative example · Fictional data

Visible result: an order prepared for ERP and its approval route. Changing the value updates the approver under the rule. Benefit: less copying and fewer incomplete approval files. Sending to the supplier follows authorized confirmation.

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Track confirmations and delaysView exampleClose

The starting conversation

Buyer: “Which orders need attention today?”

Agent: “One order has passed its confirmed deadline and two await supplier replies. I prepared messages with the order reference and requested date.”

The result of your choice

Supplier deadline

Needs verification: 1 delayed order · 2 unconfirmed
Pending: Messages with order references
Pending: New deadlines unconfirmed

Illustrative example · Fictional data

Visible result: statuses, sources, quantities and follow-up actions. A newly confirmed deadline updates the list. Benefit: the team follows exceptions and negotiates solutions, spending less time checking every email. Customer impact is established from linked orders, not assumptions.

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Clarify a partial receiptView exampleClose

The starting conversation

Receiving colleague: “We received 80 of the 100 boxes.”

Agent: “I compared the receipt with the order. Twenty boxes remain, with no new confirmed deadline. I prepared a notification to the buyer and a clarification request to the supplier.”

The result of your choice

Delivery type

Needs verification: Ordered: 100 · Received: 80 · Outstanding: 20
Pending: Remaining delivery date: unconfirmed
Pending: Clarification request prepared

Illustrative example · Fictional data

Visible result: ordered, received and outstanding quantities, with linked documents. Selecting “final delivery” requests clarification of the remaining quantity. Benefit: the difference stays visible and the order is not considered complete merely because one delivery arrived.

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Compare the invoice with the order and receiptView exampleClose

The starting conversation

Buyer: “Can we send the invoice on for review?”

Agent: “The invoice includes 100 boxes, but the recorded receipt is for 80. I prepared the comparison and clarification request. Is there another receipt that has not been recorded?”

The result of your choice

Is there an additional receipt?

Needs verification: Order: 100 · Invoice: 100 · Receipt: 80
Needs verification: Difference: 20 boxes
Pending: Clarification for procurement, warehouse and finance

Illustrative example · Fictional data

Visible result: the three documents, difference and review owner. Adding a confirmed receipt updates the difference. Benefit: less manual work between procurement, warehouse and finance. The agent prepares the review; it does not authorize payment or determine accounting treatment.

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Less repetitive work. More time for what matters.

Comparisons prepared on the same basis. Unit price, quantity, transport and lead time are brought together, with missing information visible.
Less time until a complete order. Requirements, supplier, terms and approval are prepared together.
Fewer follow-ups for missing specifications. The agent clarifies packaging, quantity, destination and required date before the quote request.
Deliveries and delays are easier to track. The team sees confirmations, outstanding quantities and orders needing attention.
Data and documents are easier to reconcile. Requests, orders, receipts and invoices can be compared without manually reconstructing the trail.
More time for better negotiations. The team gains time to negotiate terms, evaluate alternatives and develop supplier relationships. Complete comparisons support a better total cost and lead times suited to the business.

For your team

For distributors, importers and companies with recurring purchases, several offers for the same requirement or deliveries that need coordination. Useful when teams lose time rebuilding comparisons, chasing confirmations and clarifying quantity or price differences.

From the request to the next step

Requirements and preparation: specifications, recurring orders and replenishment requests.

Comparison and approval: quotes, commercial terms and supplier orders.

Delivery and verification: confirmations, receipts and document discrepancies.

Ellory prepares the quote and order for the customer. Brennor prepares the purchase and order for the supplier. The same product can appear in both processes, with distinct objectives, terms and approvals.

What could this look like in your team?

We’ll show you Agentiqal agents using scenarios prepared by our team.

Together, we discuss Brennor’s role and configuration for your company.

Talk to our team